Job Description
About the Opportunity
Are you passionate about making a real difference in a dynamic, fast-paced global environment? Join GLOBAL OPS as our Executive Assistant, providing critical support to our leadership team, streamlining business operations, and contributing to our mission of world-class security and protection.
Key Responsibilities:
Executive Leadership Support
Provide proactive and high-level administrative support to executives and leadership across multiple time zones.
Coordinate complex international and domestic schedules, meetings, and travel arrangements.
Prepare meeting agendas, materials, briefing documents, and take accurate meeting minutes.
Assist with confidential correspondence, communications, and document management.
Handle sensitive information with the utmost professionalism, discretion, and integrity.
Operations & Cross-Functional Execution
Collaborate with the operations department to track project timelines, deliverables, and status updates.
Monitor and optimize executive workflows, anticipating needs and prioritizing daily requirements.
Act as a liaison between executive leadership, clients, and key internal or external stakeholders worldwide.
Support scheduling for cross-functional teams and manage logistical arrangements for events or conferences.
Continuous Improvement
Process & Workflow Improvement - Recommend and implement process improvements to enhance operational efficiency.
Executive Documentation & Knowledge Management
Executive Office Systems Improvement
Governance, Compliance & Administration
Develop and maintain efficient filing, task tracking, and document management systems.
Corporate & Regulatory Licensing Administration
Agent personnel licencing administration
Company roster updates and management
Support expense reconciliation and executive reporting as needed.
Executive Assistant Qualifications & Skills
Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior leadership - experience in global operations, security services, or a regulated environment is a plus.
Posessing the notary certification or obtaining one within one month of employment
Exceptional organizational, time-management, and problem-solving skills.
Outstanding written and verbal communication abilities.
Strong attention to detail and ability to work with minimal supervision in a high-demand setting.
Proficiency in Google Suite (Docs, Spreadsheets, Slides, Gmail), AI utilisation, and calendar management tools; experience with collaboration platforms is desirable.
Ability to prioritize, multitask, and adapt quickly to shifting priorities in a global context.
Discretion and sound judgment when handling confidential or sensitive information.
Working at GLOBAL OPS - Company Overview
At GLOBAL OPS, we deliver a comprehensive security solution tailored to our clients’ unique needs, combining highly trained professionals with advanced technology and intelligence. Our integrated approach ensures the safety and security of people, property, and information across the globe. As part of our team, you will play a vital role in enabling our leaders to drive our mission forward.
Learn more about our mission and services:
Position Details
Location:
Manhattan, NY (in person)
Schedule:
Full-time, 5 days per week - 9 AM to 6 PM with an hour of lunch break - flexible hours required (may include occasional weekends)
Compensation:
$80,000 to $85,000 annually, based on experience
Benefits:
401(k) matching, health insurance, paid time off, referral program, and more
How to Apply for Executive Assistant Job at GLOBAL OPS
If you’re ready to advance your career as an Executive Assistant in a mission-driven, global security company, we want to hear from you. Please submit your resume.
Equal opportunity employer: GLOBAL OPS values diversity and we encourage all qualified individuals to apply.
Contact us:
Website:
Social Media:
Office Line: (212) 433-GOPS
Job Tags
Full time, Work at office, Worldwide, Flexible hours, Shift work